Company Secretarial
Running a Resident Management Company (RMC) or Right to Manage (RTM) company comes with legal and administrative responsibilities. We provide company secretarial support to help directors stay, compliant, and in control.
What we do
- Maintain statutory records and manage filings with Companies House
- Handle share certificate transfers and ensure compliance with your Articles
- Coordinate AGMs, circulate notices, and manage meeting documentation
- Advise directors on legal duties and governance best practice
- Store company documents securely with easy access for directors
- Provide flexible admin support, including formal notices and director changes
At JMJ, we act as company secretary for many of our clients, handling the administrative and statutory requirements that come with managing a company linked to a residential block or block estate. Our service brings clarity, structure, and reassurance, so you can focus on decision-making.
Maintain statutory records and registers
We manage filings with Companies House and keep your records are kept up to date. This includes shareholder registers, director appointments, and confirmation statements.
Share certificates and transfers
We handle the transfer of share certificates (or membership interests, where applicable) when leaseholders buy or sell their flats. We make sure everything is accurate and compliant, following your Articles of Association.
AGM and meeting support
We coordinate and host your Annual General Meeting (AGM), manage the circulation of notices, take minutes, and ensure all documents are issued and filed.
Advice and governance support
We advise RMC and RTM directors on their legal duties and company responsibilities. Our guidance helps boards navigate decisions with confidence and maintain good governance.
Document storage and access
We store all statutory company documents securely and provide directors with easy access when needed. This keeps everything transparent and easy to manage.
General administrative support
From issuing formal notices to assisting with director changes, we offer flexible support tailored to your company’s needs.
FAQ
What is the Company Secretarial service, and how does it support RMCs or RTMs?
We handle Companies House filings, maintain statutory registers, and ensure that annual returns and officer appointments are filed correctly. This support removes a significant administrative burden from volunteer directors.
How does JMJ help with AGMs, directorship changes, and filings?
We prepare AGM agendas, circulate notices, record meeting minutes, and submit all required filings. We also support director resignations, appointments, and share certificate management.
What does the Director’s compliance calendar include?
Our compliance calendar includes key dates for filings, meetings, insurance renewals, fire risk assessments, and maintenance schedules — helping directors stay ahead of their obligations.
How does JMJ assist with shareholder/resident communications and key decisions?
We manage regular updates, AGM notices, and consultation processes (e.g. Section 20) on behalf of the board, ensuring clear and legally compliant communications.
Is there support for boundary changes, lease extensions, or enfranchisement matters?
While we do not provide legal advice, we work alongside solicitors and surveyors to coordinate documentation and ensure smooth administration as required.
How does JMJ ensure clients remain compliant with legal requirements and regulations?
We monitor changes in leasehold law and ensure our clients are kept up to date and in line with industry standards.